Now Hiring: Accounts Receivable/Payable | | Location: Brooklyn, NY 11207 | Job Type: Full-Time | Schedule: Monday–Friday, On-Site | Compensation: $25.00-$30.00 per hour | Benefits | We offer a competitive benefits package, including: | - Health Insurance | - Dental Insurance | - Vision Insurance | - Paid Sick Time | - Commuter Assistance | | Join Our Team | We are seeking a detail-oriented and experienced Accounts Receivable/ Payable to join our growing finance team in Brooklyn, NY. This role is ideal for an accounting professional with strong QuickBooks expertise who thrives in a fast-paced environment and enjoys managing a variety of accounting functions. | The successful candidate will play a critical role in maintaining accurate financial records, managing accounts payable and receivable activities, performing reconciliations, and supporting month-end close processes. If you are highly organized, analytical, and committed to accuracy, we encourage you to apply. | | What You'll Do | | Accounting & General Ledger | - Maintain and reconcile the general ledger using QuickBooks. | - Prepare and post monthly journal entries. | - Reconcile balance sheet accounts and investigate discrepancies. | - Perform monthly bank and credit card reconciliations. | - Reconcile intercompany transactions and accounts. | - Assist with month-end and year-end closing activities. | Accounts Payable & Receivable | - Process, verify, and enter vendor invoices accurately and timely. | - Match purchase orders, receiving reports, and invoices to ensure proper authorization and accuracy. | - Prepare and process payments via check, ACH, wire transfer, and other electronic payment methods. | - Monitor accounts to ensure timely payment of obligations. | - Communicate with vendors regarding invoices, payment status, and account discrepancies. | - Maintain organized records and documentation for all accounting transactions. | Compliance & Reporting | - Prepare and process annual 1099 filings. | - Ensure compliance with company policies and accounting standards. | - Assist with internal and external audits by providing supporting documentation. | - Support special projects and process improvement initiatives. | - Identify opportunities to improve accounting workflows and efficiencies. | Qualifications | Required | - Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience. | - Minimum of 3 years of accounting experience. | - Minimum of 3 years of hands-on QuickBooks experience. | - Strong understanding of accounting principles and accounts payable processes. | - Proficiency in Microsoft Office Suite, particularly Excel. | - Excellent analytical, organizational, and problem-solving skills. | - Strong attention to detail and accuracy. | - Ability to manage multiple priorities and meet deadlines. | - High level of integrity and ability to maintain confidentiality. | - Ability to commute to Brooklyn, NY 11207. | Preferred | - Experience with month-end close processes. | - Experience preparing account reconciliations and financial schedules. | - Previous experience in a fast-paced accounting environment. | Why Join Us? | This is an excellent opportunity to join a collaborative team where your accounting expertise will directly contribute to the organization's financial success. You'll have the opportunity to work with experienced professionals, expand your accounting knowledge, and make a meaningful impact within the organization. | Apply today to take the next step in your accounting career. | Equal Opportunity Employer | We are an Equal Opportunity Employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected characteristic under applicable law. |
Now Hiring: Controller of Finance & Human Resources!!!! | | Location: Brooklyn, NY | Employment Type: Full-Time | Compensation: $150,000 | Benefits Include: | | ✅ Health Insurance | ✅ Dental Insurance | ✅ Vision Insurance | ✅ Paid Vacation Time | ✅ Paid Holidays | ✅ Professional Development Opportunities | ✅ Collaborative and Supportive Leadership Team | ✅ Opportunity to Make a Significant Impact on Organizational Success | | Lead Financial Strategy & People Operations | | We are seeking an experienced and dynamic Controller of Finance & Human Resources to join our leadership team. This critical role combines financial oversight with human resources leadership, ensuring the organization remains financially strong, compliant, and positioned for continued growth. | The ideal candidate is a strategic thinker with strong financial expertise and a passion for developing people, improving processes, and supporting organizational success. As a trusted advisor to executive leadership, you will play a key role in shaping both the financial and workforce strategies of the company. | | What You'll Do | | Financial Leadership & Accounting | - Oversee all accounting functions including Accounts Payable, Accounts Receivable, Payroll, General Ledger, and Financial Reporting | - Prepare and present accurate monthly, quarterly, and annual financial statements | - Develop, manage, and monitor budgets, forecasts, and cash flow projections | - Analyze financial performance and provide strategic recommendations to leadership | - Ensure compliance with accounting standards, tax regulations, and reporting requirements | - Coordinate annual audits and serve as the primary liaison with external auditors | - Establish and maintain strong internal controls and financial policies | - Manage banking relationships, financing arrangements, and cash management activities | - Prepare financial reports and presentations for executive leadership and board review | Human Resources Leadership | - Lead and oversee all Human Resources operations and initiatives | - Supervise HR staff and ensure efficient department performance | - Develop, implement, and maintain HR policies and procedures | - Oversee recruitment, hiring, onboarding, and employee retention strategies | - Manage employee relations, performance management, and disciplinary processes | - Ensure compliance with federal, state, and local employment laws | - Administer compensation programs, salary reviews, and benefits plans | - Manage relationships with benefit providers and third-party HR partners | - Support employee training, leadership development, and succession planning | - Foster a positive, collaborative, and high-performing workplace culture | Strategic Leadership | - Partner with executive leadership to achieve organizational goals and strategic initiatives | - Identify opportunities to improve operational efficiency across finance and HR functions | - Assess and mitigate financial, compliance, and workforce-related risks | - Lead special projects involving growth initiatives, systems implementation, and process improvements | - Mentor and develop finance and HR team members | What We're Looking For | | Required Qualifications | - Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field | - 7–10+ years of progressive financial management and accounting experience | - 3–5+ years of Human Resources leadership experience | - Strong knowledge of: | - Financial reporting and accounting principles | - Budgeting and forecasting | - Payroll administration | - Employment law and HR compliance | - Experience managing recruitment, benefits administration, employee relations, and compliance programs | - Proficiency with accounting software, payroll systems, and HRIS platforms | - Exceptional analytical, organizational, leadership, and communication skills | - High level of integrity with the ability to maintain confidentiality and exercise sound judgment | Preferred Qualifications | - CPA designation | - Experience supporting multi-location or multi-department organizations | - Knowledge of labor laws, risk management, and employee benefits administration | - Demonstrated success leading teams and implementing organizational improvements | Why Join Us? | We value our employees and are committed to creating an environment where professionals can grow and thrive. | | Apply Today | If you are a strategic finance professional with strong HR leadership experience and are looking for an opportunity to make a meaningful impact, we encourage you to apply. Join a team where your expertise will help drive financial performance, employee engagement, and long-term organizational growth. |
Now Hiring Operations Manager!!! | | Executive Leadership Opportunity | Full-Time | Compensation: $250,000 per year | Benefits Include | ✅ Competitive Salary | ✅ Health Insurance | ✅ Dental Insurance | ✅ Vision Insurance | ✅ Paid Vacation Time | ✅ Paid Holidays | ✅ Professional Development Opportunities | ✅ Collaborative and Supportive Leadership Team | ✅ Opportunity to Make a Significant Impact on Organizational Success | | Lead Operations. Drive Growth. Build the Future. | | We are a rapidly growing service organization with operations throughout the Tri-State area and an expanding presence in Florida. Our reputation is built on reliability, responsiveness, accountability, and exceptional customer service. As we continue to scale, we are seeking an experienced and strategic Operations Manager to help lead our next phase of growth. | This is a unique opportunity for a proven operational executive to partner directly with ownership, strengthen organizational infrastructure, and drive performance across a multi-location service-based business. | If you are a hands-on leader who thrives in fast-paced environments and has a track record of building high-performing teams, improving operational efficiency, and creating accountability across departments, we want to hear from you. | | What You'll Do | | As Operations Manager, you will serve as the senior operational leader of the organization, overseeing day-to-day business operations while ensuring alignment between strategy and execution. | | Key Responsibilities | - Lead and oversee the daily operations of the organization | - Provide leadership across multiple departments, including: | - Operations | - Scheduling & Customer Service | - Estimating & Purchasing | - Inventory & Procurement | - Field Operations | - Administrative Functions | - Finance Coordination | - Partner closely with ownership on strategic planning, growth initiatives, and organizational development | - Drive adoption and execution of EOS (Entrepreneurial Operating System) principles and accountability structures | - Develop and manage KPIs, scorecards, dashboards, and performance reporting systems | - Establish scalable processes and operational frameworks to support company growth | - Lead, mentor, and develop department managers and leadership teams | - Foster a culture centered on ownership, accountability, urgency, and continuous improvement | - Identify operational challenges and implement solutions that improve efficiency, productivity, and profitability | - Ensure consistent execution of company goals, priorities, and service standards across all locations | What We're Looking For | | Required Qualifications | - 10+ years of progressive leadership experience in operations, executive management, or general management roles | - Proven success leading multiple departments and cross-functional teams | - Experience within service-based, field service, facilities management, construction, maintenance, logistics, or similarly operationally intensive industries | - Strong background managing both office and field operations | - Demonstrated experience building scalable operational systems and processes | - Experience utilizing KPIs, scorecards, reporting systems, and accountability frameworks | - Strong organizational, analytical, and problem-solving skills | - Exceptional leadership, communication, and team development abilities | - Ability to drive execution while maintaining a strategic, big-picture perspective | Preferred Qualifications | - Experience implementing or operating within an EOS (Entrepreneurial Operating System) environment | - Experience leading organizations through periods of rapid growth and expansion | - Multi-location operational leadership experience | The Ideal Candidate | You are: | - A highly accountable and results-driven executive | - Comfortable making decisions and driving execution | - Skilled at building structure without creating bureaucracy | - Passionate about developing people and teams | - Experienced in creating operational excellence across both office and field environments | - Able to balance strategic thinking with hands-on leadership | Why Join Us? | This is more than a COO position—it's an opportunity to help shape the future of a growing organization with significant expansion potential. | You'll work directly with ownership, influence company strategy, build scalable systems, and play a critical role in driving long-term success. | If you're an experienced operational leader ready to make a lasting impact, we'd love to speak with you. | | Apply today and help lead the next chapter of our growth.
Now Hiring: Scheduling Coordinator!!! | | 📍 Location: New York City, NY | 🕒 Schedule: Full-Time | Monday–Friday | 💲 Compensation: $25.00 to $27.00 per hour | | Join a Growing Industry Leader in Fire Safety & Commercial Kitchen Services | | We are a leading provider of commercial kitchen exhaust cleaning and fire safety services throughout New York City, Long Island, and Westchester. Our team is committed to delivering exceptional service, maintaining long-term client relationships, and ensuring the highest standards of safety and compliance. | We are seeking an experienced Scheduling Coordinator who thrives in a fast-paced environment and has extensive knowledge of New York City's five boroughs. If you're highly organized, proactive, and skilled at coordinating field operations, we'd love to hear from you. | | What We Offer | | Benefits | - Health Insurance | - Dental Insurance | - Vision Insurance | - Paid Time Off (PTO) | - Commuter Assistance | - Stable, Full-Time Schedule | - Career Growth Opportunities | - Supportive Team Environment | Position Overview | | As a Dispatcher / Scheduling Coordinator, you will play a critical role in managing daily field service operations. You'll coordinate technician schedules, optimize routes, communicate with customers, and ensure service requests are completed efficiently and on time. | The ideal candidate is detail-oriented, solutions-driven, and capable of managing multiple priorities while maintaining excellent customer service. | | Key Responsibilities | - Schedule and dispatch field technicians for service appointments throughout NYC, Long Island, and Westchester | - Coordinate routes to maximize technician efficiency and productivity | - Communicate appointment details, updates, and schedule changes with customers | - Monitor technician progress and job completion throughout the day | - Collaborate with operations leadership to prioritize service requests and allocate resources effectively | - Resolve scheduling conflicts, customer concerns, and emergency service requests | - Maintain accurate records within dispatching and scheduling systems | - Prepare and update service quotes while ensuring customer information remains current | - Submit deficiency quotes identified during service visits | - Follow company procedures and customer service standards | - Assist other departments as needed to support daily operations | Qualifications | | Required | - Minimum 3 years of dispatching or scheduling experience | - Strong knowledge of New York City's five boroughs and traffic patterns | - Excellent organizational and multitasking skills | - Ability to work effectively under pressure in a fast-paced environment | - Strong communication and customer service skills | - Proficiency with dispatching/scheduling software and Microsoft Office | - Detail-oriented with strong problem-solving abilities | Preferred | - Experience in fire protection, commercial kitchen services, environmental services, maintenance, or field service industries | - Experience generating service quotes and managing technician schedules | Why You'll Succeed Here | Our company values professionalism, teamwork, efficiency, and exceptional customer service. You'll join a respected organization with a strong reputation, consistent workflow, and opportunities for long-term career growth. | If you're an experienced dispatcher who knows NYC inside and out and enjoys keeping operations running smoothly, apply today! |
| Now Hiring: Account Manager!!! | | Location: Brooklyn, NY | Schedule: Monday- Friday- 9:00 am to 6:00 pm-Full-Time | Compensation: $65,000 | Benefits: | - Health Insurance | - Dental Insurance | - Vision Insurance | - Paid Time Off | - Commuter Assistance | - Professional Growth Opportunities | - Supportive Team Environment | | | About Us | Done Right Hood & Fire Safety is a leading provider of commercial kitchen exhaust cleaning, fire safety, and compliance services throughout New York City, Long Island, and Westchester. We are committed to delivering exceptional service, maintaining long-term client partnerships, and helping businesses operate safely and compliantly. | We are seeking a motivated and customer-focused Account Manager to join our Brooklyn team. In this role, you will serve as the primary point of contact for key client accounts, ensuring outstanding service delivery while identifying opportunities to expand relationships and grow revenue. | If you enjoy building strong client partnerships, solving problems, and working collaboratively with operations and sales teams, we'd love to hear from you. | | What You'll Do | | Client Relationship Management | - Serve as the primary contact for assigned client accounts. | - Build and maintain strong, long-term customer relationships. | - Conduct regular client check-ins to ensure satisfaction and service quality. | - Understand client needs, business objectives, and service expectations. | Account & Contract Management | - Manage service agreements, contract renewals, and scope modifications. | - Ensure service level agreements (SLAs) and customer commitments are met. | - Address billing inquiries and account-related concerns. | Business Development & Revenue Growth | - Identify opportunities for additional services, upgrades, and account expansion. | - Prepare proposals, quotes, and service recommendations. | - Collaborate with the sales team to support new business initiatives. | - Negotiate agreements and maximize account profitability. | Service Coordination | - Partner with scheduling and operations teams to ensure timely service delivery. | - Communicate client requirements and expectations to field teams. | - Monitor service performance and proactively address concerns. | Problem Resolution | - Handle customer concerns and escalations professionally and efficiently. | - Develop solutions to improve service delivery and client satisfaction. | - Foster long-term client retention through exceptional customer care. | Reporting & Performance Tracking | - Provide clients with service reports, project updates, and performance metrics. | - Monitor account health and revenue forecasts. | - Maintain accurate customer records within the CRM system. | What We're Looking For | | Required Qualifications | - Bachelor's degree in Business, Sales, Marketing, or a related field. | - Proven experience in account management, customer success, or client relationship management. | - Strong verbal and written communication skills. | - Excellent negotiation, presentation, and interpersonal skills. | - Ability to manage multiple accounts and priorities while maintaining strong attention to detail. | - Experience communicating with stakeholders at all levels, including executive leadership. | - Ability to work independently while collaborating across departments. | - Willingness to travel occasionally to meet with clients. | Preferred Qualifications | - Experience using CRM software. | - Background in service-based industries, facilities management, fire safety, construction, or commercial services. | Why Join Done Right Hood & Fire Safety? | At Done Right Hood & Fire Safety, you'll join a company that values professionalism, accountability, and exceptional customer service. You'll have the opportunity to make a direct impact on client success while helping businesses maintain safe and compliant operations throughout the region. | | Apply today and become part of a growing team dedicated to service excellence. |
| Now Hiring: Estimator– Commercial Mechanical Construction | | Location: Brooklyn, NY 11207 | Job Type: Full-Time | Schedule: Monday–Friday, On-Site | | About the Role | | We are seeking a detail-oriented and driven Project Estimator / Project Coordinator to join our growing team. This role is responsible for managing the full lifecycle of project estimation, bidding, procurement, and coordination for commercial mechanical construction projects. The ideal candidate will have strong technical knowledge, excellent organizational skills, and the ability to manage multiple projects while maintaining cost control, scheduling accuracy, and strong vendor relationships. | | | Key Responsibilities | - Review and interpret architectural, mechanical, and construction drawings, plans, and specifications | - Prepare accurate project estimates, bids, and quotations | - Solicit, evaluate, and coordinate pricing from vendors, suppliers, and subcontractors | - Develop competitive bid proposals and project cost analyses | - Negotiate pricing, terms, and contracts with general contractors and project stakeholders | - Follow up on bids and proposals to maximize award opportunities and close sales | - Coordinate equipment purchases, fabrication schedules, and material procurement | - Manage material deliveries to ensure timely project execution | - Develop and maintain detailed project schedules, including installation timelines and milestones | - Coordinate labor, subcontractors, and field crews to ensure project deadlines are met | - Monitor project costs, change orders, and overall profitability | - Communicate regularly with contractors, vendors, and clients regarding project status and updates | - Ensure all projects are completed safely, on time, and within budget | Qualifications | - Experience in kitchen exhaust systems, HVAC, sheet metal, mechanical contracting, or commercial construction strongly preferred | - Proven ability to read and interpret blueprints, drawings, and technical specifications | - Experience in estimating, project coordination/management, procurement, and scheduling | - Strong negotiation skills with a track record of successfully closing awarded projects | - Excellent organizational, communication, and time-management abilities | - Ability to manage multiple projects simultaneously in a fast-paced environment | - Proficiency in Microsoft Office and estimating/project management software | - Self-motivated, detail-oriented, and results-driven mindset |